A robotic hand

5 Ways Technology is Increasing the Safety of Coworking Spaces


by Ivan Smiljanic, October 12, 2021

There is an old stereotype that coworking spaces face challenges many traditional offices don’t. Such problems usually include lack of privacy, limited space, distractions, and security issues.

As hybrid work evolves, the key to ongoing success is for coworking spaces to leverage the power of technology to increase safety among employees.

Major Shifts In Workplace Models Demant Higher Safety Protocols

One of the main differences that are shaping the future of shared workplaces is remote work. Remote work is here to stay.

One survey found that 16% of businesses plan exclusively to hire remote workers, while 34% of Americans who relied on commuting, rather choose to work remotely now.

This brought major shifts in workplace models, making them even more important. We at FOCUS are now even more eager to provide everything that employees need in order to feel and stay healthy, safe, and motivated.

One of the ways to achieve all that is to spike up the safety protocols by using modern technology and gadgets. Let’s have a look at how we do….

1. Secure Connections and Software

Coworking spaces have unique technological needs. Pretty much everyone who is showing up to work here is looking to grab a desk or space that will be able to meet their business needs. That’s why connectivity is key.

Here are some ways that cutting-edge technology makes coworking spaces at FOCUS more valuable and secure.

Internet solutions and Cybersecurity

Coworking spaces facilitate a variety of workers with the same variety of devices (business-owned and/or personal), so high-speed internet with optimized frequency and low latency is a high priority. 

Laptop on a coffee table

This high-tech solution ensures seamless video calls, fast downloads, and no disruptions whatsoever.

All of these need to be a point of consideration for coworking spaces. In addition to the standard password-protected server, the most innovative spaces are beginning to offer software VPN subscriptions and malware subscriptions as part of their monthly packages. 

All of these solutions enhance user confidence and keep things safe.

2. Uninterrupted Power Supply 

A building full of desktops and laptops that all work simultaneously needs enhanced power solutions. In addition to powerful electricity, modern coworking spaces will have generator systems and backups to ensure the lights are always on.

3. Access Control

Security starts at the door

Access control for coworking spaces and their visitors has become a hot topic. Especially during the COVID-19 pandemic, it’s important to track who is in the building, and whether or not they should be there.

It is easier than ever to upgrade existing structures for high-tech access control systems. You can implement some of the following technologies to keep visitors and regulars safe:

  • Key card or magnetic stripe card
  • A smart card or chip card
  • Proximity card
  • Wiegand cards
  • Key fobs
  • Mobile phones with biometrics

When deciding which technology to use in order to keep your visitors safe, it’s important to consider user behavior. Will a typical worker be more comfortable using their own device or having an additional physical device (like a fob or card)?

 A synthesized process that considers the user experience will optimize safety and ensure global buy-in for the system you select.

Laptops on a table

4. Enhanced Cleaning Procedures

 It’s important to stay up-to-date on the latest technology that’s available to sustain enhanced cleaning procedures. 

For example…

Air purifiers that use HEPA, UV, and ionic air purification methods can be installed in air conditioning systems. These are proven by research to kill or retain viruses and contaminants in the air.

Apps are also now available to monitor touchpoints and shared spaces, and can even activate cameras and sensors if a surface requires cleaning.

5. Social Distancing Vs. Wellness Procedures

The physical layout of an office building or coworking space can be shifted to enact social distancing for health and safety. An interior design or floor plan model should allow for six feet of space between desks.

But at the same time, keeping a coworking space safe means supporting wellness. As more people opt for a hybrid work environment, they may spend a great deal of their time in a coworking space. 

You can enhance their experience, especially as it pertains to health with these little changes:

  1. Position desks toward the source of natural light
  2. Leverage the social aspect of shared spaces to sync up bio fitness devices
  3. Offer access to recommended resources, like cleanliness tips
  4. Add “look away” prompt options for computer screens
  5. Include break sessions
  6. Add in ergonomic elements to desks/chairs

When it comes to introducing new technology, it’s not as difficult as you might think. Plus, your community managers and members will love you for it. Technology-enabled coworking spaces can also give you a competitive advantage. They provide an edge and help you to differentiate your business proposition.

Say Hello